Problem

• Every new opportunity meant turning a client's scope of work into a branded proposal by hand
• The existing AI tool had stopped working
• Plain AI-generated text wasn't enough, the team needed a deck they could open and edit
• Every proposal had to follow Spectrum's brand and layout
• Preparing a single proposal took hours
• The team was spending more time formatting slides than winning clients.

Solution Exploration

• Continuing to build proposals manually in PowerPoint
• Generating proposal text with AI and formatting it by hand
• Letting AI write tailored content while our software places it into the branded template

How Dezoko Helped

• Got the broken tool working again: We found what was failing, fixed it and redesigned the screens the team uses to create proposals.
• Content tailored to each client: AI reads the scope of work and writes proposal content suited to the client's industry.
• Always on-brand:
  • AI writes the words, and our software places them into Spectrum's own branded PowerPoint template.
  • The layout stays consistent, whatever the content.
• Quality checks before delivery: Every file is checked for damage and leftover placeholder text before the team sees it.
• Secure and dependable: Only signed-in team members can use the tool, and the whole setup can be rebuilt the same way every time.

Quality and Control

• Automatic detection of damaged files
• Checks for leftover placeholder text
• Sign-in required across the whole tool
• Reliable, repeatable updates to the live tool

Key Outcomes

• Proposal preparation went from hours to minutes
• The team receives a branded, editable PowerPoint file instead of raw text
• A broken AI tool became one the team relies on every day
• Layout and file issues are caught automatically before delivery

How We Built It

We rebuilt Spectrum's proposal tool from start to finish, letting AI write the content and our own software handle the design:

Content Written for Each Client

• AI reads the uploaded scope of work.
• It writes proposal content tailored to the client's industry.
• Its job is focused on the words, not the design, so the content stays sharp.

Every Deck On-Brand, Every Time

• Our software places the content into Spectrum's branded PowerPoint template.
• Because layout is handled in one place, slides stay consistent even when the content changes.
• Every file is checked for damage and leftover placeholder text before delivery.

Secure and Easy to Maintain

• Only signed-in team members can access the tool.
• Proposals and generated files are stored securely in the cloud.
• The whole setup is written down as code, so updates are repeatable and low-risk.

From Broken Tool to Reliable Product

• When we took over, the live AI tool was failing.
• We found the cause, fixed it and redesigned the screens the team uses to create proposals.
• We then took responsibility for the whole product, from the screens and AI to the finished file and keeping it running.

Built With

• AI: Google Agent Development Kit
• Presentations: Python
• Web app: Next.js, FastAPI
• Hosting and storage: Google Cloud
• Sign-in: Firebase Authentication
• Infrastructure: Terraform

Business Impact

• Proposals that took hours now take minutes
• AI writes the content while the template protects the brand, so every deck looks right
• Broken files are caught automatically and never reach clients
• Updates to the tool are reliable and repeatable